Difference between revisions of "User:IulianB/KMailSetup"

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{{Note|We presume that KMail is installed before going through this guide.}}
 
{{Note|We presume that KMail is installed before going through this guide.}}
 +
 +
KMail is a fantastic email client that does everything you need it to do.
 +
 +
It even offers automatic support for GPG keys, so you can sign and encrypt your email securely and
 +
 +
easily.
 +
 +
If it is configured right, it can bring you a lot of benefits and if you are a kde user and haven't
 +
 +
tried out KMail yet, we suggest you to do it.
  
  
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[[File:Kmail identitycre.png|480px|center|link=http://userbase.kde.org/File:Kmail_identitycre.png]]
 
[[File:Kmail identitycre.png|480px|center|link=http://userbase.kde.org/File:Kmail_identitycre.png]]
 +
 +
If you want to create a new identity having the same fields as an existing one, you simply click
 +
 +
'''Add''' again and select ''Duplicate existing identity'', and below it you choose the identity.The
 +
 +
difference here will be the name of the new identity.
 +
 +
[[File:Kmail duplicate.png|480px|center|link=http://userbase.kde.org/File:Kmail_duplicate.png]]
 +
 +
If you want to create one with empty fields, just select ''With empty fields''.
 +
  
 
When clicking on the "Identities" icon on the left you should see one default identity, so you  
 
When clicking on the "Identities" icon on the left you should see one default identity, so you  
Line 46: Line 67:
 
can choose to '''Modify''' this identity with the button you'll see on the right.
 
can choose to '''Modify''' this identity with the button you'll see on the right.
  
Now you can fill out the '''Identities''' window with your name, organization, and email address, just like in the image below:
+
Now you can fill out the '''Identities''' window with your name, organization, and email address, just  
 +
 
 +
like in the image below:
  
 
[[File:Kmail identities.png|500px|center|link=http://userbase.kde.org/File:Kmail_identities.png]]
 
[[File:Kmail identities.png|500px|center|link=http://userbase.kde.org/File:Kmail_identities.png]]
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After you have completed creating an Identity, you need to add an '''Account''' .  
 
After you have completed creating an Identity, you need to add an '''Account''' .  
  
You want to select the '''Accounts''' icon on the left of the Kmail configuration window, and then click on the "Add" button.  
+
One identity would not be enough due to the fact that you may want to have the same account but with
 +
 
 +
different identities.
 +
 
 +
This could help you make the difference between your works.
 +
 
 +
i will explain here the  difference between an Identity and an Account.
 +
 
 +
Lets say that your''' Identities''' are JamesBond and WillSmith.If you are JamesBond to a group of
 +
 
 +
people and WillSmith to another group of people, then you may have some email addresses owned by
 +
 
 +
JamesBond and a few other email addresses owned by WillSmith.The email addresses of these versions are
 +
 
 +
your '''Accounts'''.
 +
 
 +
You want to select the '''Accounts''' icon on the left of the Kmail configuration window, and then  
 +
 
 +
click on the "Add" button.  
  
  
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First of all, you got to decide which protocol you wish to use to receive your messages.KMail supports the following accounts : '''IMAP''' , '''POP3''' , '''Maildir''', '''Mbox''' and '''Nepomuk Tags'''.
+
First of all, you got to decide which protocol you wish to use to receive your messages.KMail supports the following accounts : '''IMAP''' , '''POP3''' .
  
 
Lets presume that you have chosen '''POP3''' protocol. You need to keep in mind that you'll need to  
 
Lets presume that you have chosen '''POP3''' protocol. You need to keep in mind that you'll need to  
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After you've finished with the '''Accounts''' icon, you can choose to select the '''Appearance''' icon.
 
After you've finished with the '''Accounts''' icon, you can choose to select the '''Appearance''' icon.
  
There's not much to say here, just be sure that you have the ''Always show KMail in system tray''  
+
In the '''Fonts''' tab , you can choose how to design the aspect of your text , when you will want to send an email.
  
option checked if you want Kmail to remain in your system tray. You can do that by going to
+
The '''Colors''' tab allows you to change the color of the text by double clicking on an item in the
  
'''Appearance-> System Tray''' and then check the bracket with the option mentioned above.
+
listbox.
 +
 
 +
The '''Layout''' tab lets you configure the layout of the main window.
 +
 
 +
In the '''Message List''' tab you can alter the appearance of the Message List pane and can choose
 +
 
 +
between several date formats.
 +
 
 +
In the '''Message Window ''' tab you can:
 +
 
 +
* Close message window after replying or forwarding
 +
 
 +
* Show HTML status bar
 +
 
 +
* Replace smileys by emoticons
 +
 
 +
* Reduce font size for quoted text
 +
 
 +
* Show expand/collapse quote marks
 +
 
 +
* Fallback character encoding
 +
 
 +
* Override character encoding
 +
 
 +
Just be sure that you have the ''Always show KMail in system tray'' option checked if you want Kmail
 +
 
 +
to remain in your system tray.
 +
 
 +
You can do that by going to  '''Appearance-> System Tray''' and then check the bracket with the option  
 +
 
 +
mentioned above.
  
 
Here you have  an image:
 
Here you have  an image:
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[[File:Kmail composer.png|480px|center|link=http://userbase.kde.org/File:Kmail_composer.png]]
 
[[File:Kmail composer.png|480px|center|link=http://userbase.kde.org/File:Kmail_composer.png]]
 +
 +
In the '''General''' tab, you can enhance your email page's aspect, when you want to compose a mail.
 +
 +
In the '''Standard Templates''' tab, you can add, edit, and delete custom message templates.
 +
 +
In the '''Custom Templates''' tab, there are four types of custom templates  used to ''Reply'',
 +
 +
''Reply to All, Forward, and Universal'', which can be used for all kinds of operations.
 +
 +
In the '''Subject''' tab, you have a list of prefixes for '''Reply''' and '''Forward'''.
 +
 +
In the '''Charset''' tab you can manage the default charsets used for your own messages.
 +
 +
In the '''Headers''' tab , you can:
 +
 +
* Use custom message-id suffix
 +
 +
* Custom message-id suffix
 +
 +
* Use custom Message-Id suffix
 +
 +
* Define custom mime header fields
  
  
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In the '''Security''' icon, you can choose to set the options as you wish to.
 
In the '''Security''' icon, you can choose to set the options as you wish to.
 +
 +
For example:
 +
 +
In the '''Reading''' tab  you can configure security options for reading messages.
 +
 +
In the '''Composing''' tab you can configure security options for composing messages.
 +
 +
In the '''Miscellaneous''' tab you can switch security  warnings on and off.
 +
 +
The '''S/MIME Validation'''  tab contains selected entries from GpgSM's.
 +
  
  

Revision as of 21:04, 2 December 2011

We know that KDE has an email client called KMail.


The most popular platform that it can be used on is Linux.

Introduction

On this guide, we are going to learn about the use of KMail , more precisely, we are going to learn about identities,how to send a mail and how to receive messages.

KMail 4.7.2 is the version that we are going to discuss about on this page.

Note-box-icon.png
Note
We presume that KMail is installed before going through this guide.


KMail is a fantastic email client that does everything you need it to do.

It even offers automatic support for GPG keys, so you can sign and encrypt your email securely and

easily.

If it is configured right, it can bring you a lot of benefits and if you are a kde user and haven't

tried out KMail yet, we suggest you to do it.


How to set up Kmail

First of all, you have to open the email client.

When you've completed this step, you'll have to go to the Settings menu at the top and select Configure Kmail like in the image bellow:

Kmail inter3.png

The default Kmail configuration window will appear:

Kmail interface2.png


Identities

Dialog-information.png
Information
Identities are keywords used to easily recognize your account.


Dialog-information.png
Information
Identities are needed in case that we are using different signatures or return addresses for work and home.


Dialog-information.png
Information
There isn't a restricted number for identities.You can create as many as you need.


To create an identity, you need to go to the Identities icon and then click on the ,,Add"

button.Fill in the name of your new identity, click Ok, and voila, there you have it.

Bellow you have an image:

Kmail identitycre.png

If you want to create a new identity having the same fields as an existing one, you simply click

Add again and select Duplicate existing identity, and below it you choose the identity.The

difference here will be the name of the new identity.

Kmail duplicate.png

If you want to create one with empty fields, just select With empty fields.


When clicking on the "Identities" icon on the left you should see one default identity, so you

can choose to Modify this identity with the button you'll see on the right.

Now you can fill out the Identities window with your name, organization, and email address, just

like in the image below:

Kmail identities.png

Lets say that you have a @gmail.com and a @yahoo.com address.No matter what address you're sending

email from, you can receive your messages to a selected email address by going to

Identities -> Modify-> Advanced and at Reply-To address you can write the address where

you want to receive your messages.

Kmail identities2.png


Account

After you have completed creating an Identity, you need to add an Account .

One identity would not be enough due to the fact that you may want to have the same account but with

different identities.

This could help you make the difference between your works.

i will explain here the difference between an Identity and an Account.

Lets say that your Identities are JamesBond and WillSmith.If you are JamesBond to a group of

people and WillSmith to another group of people, then you may have some email addresses owned by

JamesBond and a few other email addresses owned by WillSmith.The email addresses of these versions are

your Accounts.

You want to select the Accounts icon on the left of the Kmail configuration window, and then

click on the "Add" button.


Note-box-icon.png
Note
You are in the Receiving tab, which means that you are creating accounts that receive messages.


I'll show you some examples of how i've set up my account.


First of all, you got to decide which protocol you wish to use to receive your messages.KMail supports the following accounts : IMAP , POP3 .

Lets presume that you have chosen POP3 protocol. You need to keep in mind that you'll need to

look out for the protocol's host name first to fill in all the corresponding lines. Bellow you'll see

two pictures of my setup:

Kmail loginacc.png
Kmail account.png

Regarding the Sending tab, it is similar to the Receiving tab. You can Add a new account that you would like to send messages from or use the existing one.

The image bellow should give a better description:

Kmail sendtab.png


Appearance

After you've finished with the Accounts icon, you can choose to select the Appearance icon.

In the Fonts tab , you can choose how to design the aspect of your text , when you will want to send an email.

The Colors tab allows you to change the color of the text by double clicking on an item in the

listbox.

The Layout tab lets you configure the layout of the main window.

In the Message List tab you can alter the appearance of the Message List pane and can choose

between several date formats.

In the Message Window tab you can:

  • Close message window after replying or forwarding
  • Show HTML status bar
  • Replace smileys by emoticons
  • Reduce font size for quoted text
  • Show expand/collapse quote marks
  • Fallback character encoding
  • Override character encoding

Just be sure that you have the Always show KMail in system tray option checked if you want Kmail

to remain in your system tray.

You can do that by going to Appearance-> System Tray and then check the bracket with the option

mentioned above.

Here you have an image:

Kmail appearance.png


Composer

In the Composer icon, there's a feature that notices if you mention the word "attach" or

attached" in the body of your email but are not attaching anything to that message.You can write as

many keywords as you like in the Attachments tab. You can look at the picture bellow as an

example:

Kmail composer.png

In the General tab, you can enhance your email page's aspect, when you want to compose a mail.

In the Standard Templates tab, you can add, edit, and delete custom message templates.

In the Custom Templates tab, there are four types of custom templates used to Reply,

Reply to All, Forward, and Universal, which can be used for all kinds of operations.

In the Subject tab, you have a list of prefixes for Reply and Forward.

In the Charset tab you can manage the default charsets used for your own messages.

In the Headers tab , you can:

  • Use custom message-id suffix
  • Custom message-id suffix
  • Use custom Message-Id suffix
  • Define custom mime header fields


Security

In the Security icon, you can choose to set the options as you wish to.

For example:

In the Reading tab you can configure security options for reading messages.

In the Composing tab you can configure security options for composing messages.

In the Miscellaneous tab you can switch security warnings on and off.

The S/MIME Validation tab contains selected entries from GpgSM's.


How to send a mail

To compose an email, you simply go to Message -> New Message, right before you open your KMail.

Kmail compose.png

If you have 2 or more identities, go to View and check the Identity box.

Look at the image bellow:

Kmail compose2.png

Content is available under Creative Commons License SA 4.0 unless otherwise noted.