Difference between revisions of "User:Scarlett"

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==Backup Options ... ==  
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==Import Options ... ==  
  
===Backing up KMail===
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===Importing into KMail===
This section describes various backup solutions within KMail.
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This section describes various import options within KMail.
====Archiving====
 
* Folder → Archive Folder...
 
[[Image:Kmail_archivefolder.png|center|thumb|Archive Folder|300px]]
 
  
This feature is also available through the context menu launched with a right mouse button, then select Archive Folder.... This will open a dialog that allows you to create a single archive of the currently selected folder.
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====Import Wizard====
The Folder: shows the currently selected folder, if you wish to change the folder to be archived click the folder icon. The Format: drop down menu allows you to choose a format (choices are: zip, tar, tar.bz2, and tar.gz). If you would like to change the default name or location, click the folder at the end of Archive File.
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Import Wizard allows to import emails, settings, addressbook and calendar data in your user account from the following mailers:
Check the Delete folder and sub-folders after completion if you would like everything you archived deleted. By default all sub-folders will be archived, uncheck Archive all sub-folders if you only want to archive the parent folder.
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*Trojitá
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*Evolution 1.x - 3.x
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*OS X Mail
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*Opera
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*Sylpheed
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*Thunderbird/Mozilla
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*The Bat!
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*Outlook Express
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*Balsa
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*Pegasus-Mail
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*Claws Mail
  
* Settings Configure Automatic Archiving...
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You can start Import Wizard can either from the application launcher or from '''KMail''' with
[[Image:Kmail_Autoarchive.png|center|thumb|Automatic Archiving|300px]]
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* Tools Import Wizard...
  
This is a powerful tool that can be used to assist in backing up your email.
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[[Image:Kmail_importwizard.png|center|thumb|Import Wizard|300px]]
First select the folder you would like to archive.
 
Select the format you would like to save it in. e.g. .tar.bz2 in the drop down list. The archive file name will consist of the prefix Archive_, the path of the selected folder in KMail's folder list, the date in format year-month-day and the selected file extension e.g. Archive_Local Folder_inbox_2013-09-03.tar.bz2.
 
By default Archive all subfolders is enabled. Uncheck this if you only want the parent folder archived.
 
You can type in the location you would like to save your archive, or click the Open File Dialog button to select the folder.
 
Select how often you wish to backup through the dropdown menus next to Backup each:.
 
If you are limited on drive space you will want to set a limit on Maximum number of archive:
 
If you have added or modified an archive job it will be executed automatically after closing the dialog.
 
If you have already added mail archive jobs the Configure Archive Mail Agent dialog will list and allow to modify them.
 
You can use the check box at the left of each entry in the list to enable or disable archiving of this job.
 
Using the context menu launched with a right mouse button click on an archive job you can open the folder containing the archives or start the archive job immediately. This will overwrite an existing archive created earlier at the same day without notification.
 
  
* Settings → Configure Folder Archive Agent...
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At startup the import wizard will detect all supported email applications, and list them for you in the window. Select the email application you want to import from, and click the Next button. The wizard will then ask if you want to import everything, or give you options to select which types of materials you want to import.
[[Image:Kmail_folderarchiveagent.png|center|thumb|Folder Archive Agent|300px]]
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Depending on your selections in the materials to import screen, you will see one or more of the following screens:
This feature allows you to archive single emails to a specified folder.  
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To Import mail messages, you need to select the folder you want your email messages to import into. Once selected, click the Import Mails button. Once the progress bar reaches 100%, click the Next button, or the Finish button, if this was your last material selection.
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To Import mail filters, click the Import Filters button and it will import any filters it found, once finished click the Next button, or the Finish button, if this was your last material selection.
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To Import settings, click the Import Settings button. The wizard will ask you some questions e.g. which folder to use for account folders that do not exist. The wizard will also create your identity. Once complete, click the Next button, or the Finish button, if this was your last material selection.
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To Import address books, click the Import address book button, and it will import all address books it finds. Once complete, click the Next button.
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Click the Finish button to complete and exit the wizard. If at any time you wish to end the wizard, you can click the Cancel button.
  
Folder Archive Agent is used to archive single emails to a specified folder. For instance, you need to archive all of those pesky bill receipts in one place. Folder Archive Agent can easily accommodate those needs.
 
This dialog will have a tab for each of your configured accounts including Local Folders and you will need to configure all accounts that you wish to use this feature with. The first option allows you to enable/disable the folder archive agent. It is disabled by default, to enable check the Enable checkbox. You can set the location of your Archive folder by clicking the folder icon next to Folder: and selecting the folder you wish to use. For example, you could create a folder called “bill receipts” by clicking the New Subfolder... and typing bill receipts in the dialog. You may choose a folder location anywhere, e.g... a folder in your “Local Folders” or on your IMAP server.
 
You have several choices on how the emails will be archived:
 
#Unique folder - Uses the selected folder sorted by date.
 
#Folder by months - Creates new folders inside the selected folder by months.
 
#Folder by years - Creates new folders inside the selected folder by years.
 
Now when you receive a bill receipt, right mouse button the email and select Archive from the menu.
 
The email will be archived into your configured archive folder for easy viewing later on.
 
  
====Exporting====
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*File Import Messages
* Tools Export KMail Data...
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within '''KMail''' or run '''KMailCVT''' from the application launcher.
[[Image:Kmail_pimsettingexport.png|center|thumb|500px]]
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[[Image:Kmail_kmailcvt.png|center|thumb|KMailCVT|300px]]
This feature exports settings and local mail to a compressed file.
 
  
Backing up is an essential practice for all users. pimsettingexporter is a great tool for backing up or moving all of your settings and email to a new installation. You also use pimsettingexporter to import previous backups.
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'''KMailCVT''' is to be used to import your email messages if your previous email application/format is listed below.
You can use Tools → Export KMail Data... through the message view window or pimsettingexporter can be run as a standalone application by running pimsettingexporter in the application launcher.
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*KMail Archive
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*mbox(Unix, Evolution)
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*Evolution 1.x
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*Evolution 2.x
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*Evolution 3.x
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*KMail
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*OS X Mail
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*Opera
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*Sylpheed
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*Thunderbird/Mozilla
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*The Bat!
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*Outlook Express
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*Pegasus-Mail
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*Lotus Notes
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*Plain Text
  
To perform a backup, select File → Back Up Data..., it will prompt you to close all kdepim applications.
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{{Note| Please make sure that you compact your folders in the other email client.}}
{{Warning|Make sure you close all windows, data loss is possible if you don't.}}
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Select your previous email program from the drop down box. The center text area of '''KMailCVT''' will update with special instructions (if applicable), and the known location of email message storage for that application. Follow these instructions, then select the folder you wish to import your messages to.
Once you have closed them, click Yes to continue, or No to cancel.
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If you want the '''KMailCVT''' tool to remove duplicate messages, check Remove duplicate messages during import. A file select dialog will pop up and you need to select the file/folder noted in the instructions. Click the Next button to complete the import. When the import is finished you can click the Back button to import from another application or the Finish button to exit.
You will be prompted to create a backup name, enter the name into the File textbox, e.g. mymailsettings. The default filetype it saves as is .zip, if you want a different type, uncheck Automatically select filename extension and append the extension to the end of your filename.
 
The next screen will allow you to select what you wish to backup, by default everything is selected.
 
{{Note|KMail Mails selection will only backup mails in your “Local Folders”, it will backup IMAP settings and download messages upon restore. If you have emails on a IMAP server you wish to be backed up, you should use Folder Archive Agent to archive those emails to a local folder.}}
 
The final screen shows the log of the backup up process. You can close the window once you have reviewed the log and verified your backup was successful.
 
To restore your backup, select File → Restore Data... within pimsettingexporter.
 

Revision as of 03:10, 5 December 2013

Import Options ...

Importing into KMail

This section describes various import options within KMail.

Import Wizard

Import Wizard allows to import emails, settings, addressbook and calendar data in your user account from the following mailers:

  • Trojitá
  • Evolution 1.x - 3.x
  • OS X Mail
  • Opera
  • Sylpheed
  • Thunderbird/Mozilla
  • The Bat!
  • Outlook Express
  • Balsa
  • Pegasus-Mail
  • Claws Mail

You can start Import Wizard can either from the application launcher or from KMail with

  • Tools → Import Wizard...
Import Wizard

At startup the import wizard will detect all supported email applications, and list them for you in the window. Select the email application you want to import from, and click the Next button. The wizard will then ask if you want to import everything, or give you options to select which types of materials you want to import. Depending on your selections in the materials to import screen, you will see one or more of the following screens: To Import mail messages, you need to select the folder you want your email messages to import into. Once selected, click the Import Mails button. Once the progress bar reaches 100%, click the Next button, or the Finish button, if this was your last material selection. To Import mail filters, click the Import Filters button and it will import any filters it found, once finished click the Next button, or the Finish button, if this was your last material selection. To Import settings, click the Import Settings button. The wizard will ask you some questions e.g. which folder to use for account folders that do not exist. The wizard will also create your identity. Once complete, click the Next button, or the Finish button, if this was your last material selection. To Import address books, click the Import address book button, and it will import all address books it finds. Once complete, click the Next button. Click the Finish button to complete and exit the wizard. If at any time you wish to end the wizard, you can click the Cancel button.


  • File → Import Messages

within KMail or run KMailCVT from the application launcher.

KMailCVT

KMailCVT is to be used to import your email messages if your previous email application/format is listed below.

  • KMail Archive
  • mbox(Unix, Evolution)
  • Evolution 1.x
  • Evolution 2.x
  • Evolution 3.x
  • KMail
  • OS X Mail
  • Opera
  • Sylpheed
  • Thunderbird/Mozilla
  • The Bat!
  • Outlook Express
  • Pegasus-Mail
  • Lotus Notes
  • Plain Text
Note-box-icon.png
Note
Please make sure that you compact your folders in the other email client.

Select your previous email program from the drop down box. The center text area of KMailCVT will update with special instructions (if applicable), and the known location of email message storage for that application. Follow these instructions, then select the folder you wish to import your messages to. If you want the KMailCVT tool to remove duplicate messages, check Remove duplicate messages during import. A file select dialog will pop up and you need to select the file/folder noted in the instructions. Click the Next button to complete the import. When the import is finished you can click the Back button to import from another application or the Finish button to exit.


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