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Kmail/Using Folders

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==Using KMail Folders==‎

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[[Image:Kmail-foldersetup.png|thumb|500px|center|Kmail Folders]] <br clear=all>‎

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Message Folders are used to organize your email messages. When you first start '''KMail''' the '''Local Folders''' containing inbox, outbox, sent-mail, trash, drafts and templates folders are created. These folders each have special functions:‎

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*'''inbox:'''‎

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Where '''KMail''' by default puts your new messages when you ask it to check your mail.‎

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{{Note|IMAP accounts will not use this inbox. The inbox is located on the IMAP server.}}‎

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*'''outbox:'''‎

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Where messages are put while they are waiting to be delivered. Note that you should not drag and drop messages here to send them, use the <menuchoice>Send</menuchoice> icon in the composer window instead.‎

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*'''sent-mail:'''‎

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By default copies of all messages that you have sent are put into this folder.‎

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*'''trash:'''‎

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By default all messages that you have moved to trash are moved into this folder.‎

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*'''drafts:'''‎

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Contains messages you started to edit but then saved to this folder through <menuchoice>Message → Save as Draft</menuchoice>.‎

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*'''templates:'''‎

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This folder holds your templates created via <menuchoice>Message → Save as Template</menuchoice> in the composer window. Please see [[Special:myLanguage/Kmail/New Composer Templates|New Composer Templates]] for details.‎

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===Change special folders for IMAP synchronisation===‎

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* The '''trash''' folder can be configured for each IMAP from the '''Receiving accounts''' tab in the '''Accounts''' configuration panel. <menuchoice>Receiving accounts → Select the account → Click on "Modify" → select the Advanced tab </menuchoice>‎

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* The '''sent''', '''drafts''' and '''templates''' folders can be configured for each identity from the '''Identities''' tab in the '''Accounts''' configuration panel. <menuchoice>Identities → Select the identity → Click on "Modify" → select the Advanced tab </menuchoice>‎

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===Creating and Using Folders===‎

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Organize your emails, e.g. by mailing lists, bill receipts etc., by creating new folders. To create a new folder, select <menuchoice>Folder → Add Folder...</menuchoice> or <menuchoice>Add Folder...</menuchoice> from the right mouse button context menu. A dialog will pop up, enter the name of the new folder in the text box. You can fully customize each folder e.g. views, replies, etc. in the properties for a folder by selecting the folder you wish to modify in the folders pane and select <menuchoice>Folder Properties</menuchoice> from the right mouse button context menu. Please see [[Special:myLanguage/Kmail/Folder Properties|Folder Properties]] for details.‎

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To move messages from one folder into another, select the message(s) you want to move and press the <keycap>M</keycap> key or select <menuchoice>Message → Move Messages To</menuchoice>. A list of folders will appear; select the folder from the list that you want to move the messages to. Messages can also be moved by dragging them from the Message list to a folder in the Folder list.‎

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If you have folders that are frequently accessed, you can add them to your favorite folders pane in the upper left corner. Add them through the right mouse button context menu <menuchoice>Add to Favorite Folders</menuchoice>.‎

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You can create a virtual folder with search parameters by going to either <menuchoice>Edit → Find Messages...</menuchoice>, <menuchoice>Tools → Find Messages...</menuchoice>, or Keyboard shortcut <keycap>S</keycap>. Enter your search parameters into the dialog. Name your search at the bottom <menuchoice>Search folder name:</menuchoice> textbox, e.g. '''''emails with the word Blog'''''. Click the <menuchoice>Search</menuchoice> button. Now select the <menuchoice>Open Search Folder</menuchoice> button. Your results folder will be at the bottom of the Folder pane.‎

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Creating filters to automatically move messages to specified folders is a great way to organize messages by mailing list, sender, subject etc. Please see [[Special:myLanguage/Kmail/Filters|Filters...]] for details. <br />‎

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In the case that you receive emails from a trusted source, e.g. a Blog you signed up for, that is formatted in HTML and you would like to enable HTML view for just those emails. You can achieve this by doing the following: Create a new folder, set up a filter to place those emails in the new folder, select the folder and select <menuchoice>Folder → Prefer HTML to Plain Text</menuchoice>.‎

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Some common folder actions are:‎

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*<menuchoice>Folder → Move All Messages to Trash</menuchoice>‎

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Moves all your messages in the selected folder to the trash folder.‎

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*<menuchoice>Folder → Archive Folder</menuchoice>‎

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Create an archive of the folder. See [[Special:myLanguage/Kmail/Backup Options#Archive Folder|Archive Folder...]] for details.‎

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*<menuchoice>Folder → Delete Folder</menuchoice>‎