Kexi/Handbook/Building Simple Databases/Designing Database Queries

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Designing Database Queries

The primary purpose of a database is to store data and then provide for the efficient extraction of the information that you are looking for. The Kexi database allows you to utilise specific and powerful search criteria returning results rapidly even for large data sets. However to be able to run effective queries on your database, you need to learn how to tell the database what you are looking for.

With database queries you can limit data coming from a table to a predefined set of rows and columns as well as dynamically join data coming from multiple tables.

To see how queries work in practice we will create a contacts query joining data from two tables: Persons and Phones (designed here and filled with data here).

  1. Create a new empty query by selecting Query from the toolbar. The design window will appear. The window is split into two areas: query relationships at the top and query columns below.
  2. Select the table Persons in the drop down list Table: located at the top of the window and click the Insert button. A graphical representation of the table will appear in the relations area. Do the same for the Phones table to insert it too.
  3. Add query relationship using mouse drag & drop technique: click the field id in the persons table, drag it and drop into the person field of the phone table. This will join both fields by creating a new relationship.
  4. Double-click the name field in the Persons table, to add the field as a query column. In a similar way, add surname, street, house_number, city fields from the Persons table and phone from the Phones table.
  5. Query design is now ready for testing. Click the Data button on the toolbar, to switch from design to viewing the data provided as query results.
  6. Save the query design for later use by clicking the Save button on the toolbar. Because the query design has not been saved yet, you will be asked to specify a name for it. Enter Contacts text in the caption field and click the OK button.